Cow Data Export Format Comparison: How to Efficiently Import CSV/TXT Screening Results into CRM? KK-DATA Practical Guide

In outbound customer acquisition, the export format of the screening platform directly determines whether data can be correctly parsed and batch-imported into CRM. Many teams encounter issues such as missing fields, encoding garbled text, and delimiter incompatibility when exporting CSV/TXT from Cow Data, leading to CRM import failures or requiring extensive secondary cleaning. This article starts from the common limitations of Cow Data export formats, compares KK-DATA’s export capabilities, and provides a complete operational guide from screening to CRM implementation, helping you reduce data handling costs and improve marketing outreach efficiency.

Why Does the Export Format of the Screening Platform Affect CRM Integration Efficiency?

CRM systems (such as Salesforce, HubSpot, and custom tools) have strict dependencies on file format, encoding, and field mapping when batch-importing customer data. If the exported file:

• Incorrect field structure: Missing critical information such as country code, platform marker, or active timestamp, causing the CRM to fail in identifying the number’s origin.
• Encoding incompatibility: Exported as GBK or UTF-8 with BOM, resulting in garbled text when parsed by the CRM.
• Non-standard delimiters: Using non-standard commas or tabs, causing the CRM’s auto-recognition to fail.

Each occurrence of these details means a round of manual inspection, data cleaning, and re-import. For teams processing hundreds of thousands of numbers daily, incorrect formats can waste hours of work. Therefore, choosing a platform with flexible export formats and complete fields is a key prerequisite for efficient CRM integration.

Main Export Formats and Limitations of Cow Data

Cow Data typically supports CSV and TXT export formats for basic number list exports. However, in actual CRM integration, the following two issues are prominent:

Missing Export Fields

Cow Data’s exported versions usually only contain “number” and “detection time”, lacking the following information crucial for CRM import:

• Country code: Without international prefixes, the CRM cannot automatically identify the country, making subsequent marketing geographic segmentation difficult.
• Platform marker: The same number may be both a Telegram and WhatsApp user; lacking a platform marker means targeted outreach is impossible.
• Activity level and gender: Dimensions used for segmented marketing (e.g., last online time, gender identified from avatar) are often not exported.

This means that after importing data from Cow Data into CRM, you need to manually add country codes, infer platforms based on number ranges, and supplement activity tags through other tools. The entire process increases post-processing workload by at least 30%.

Encoding and Delimiter Compatibility

Some versions of Cow Data export files use GBK or UTF-8 BOM encoding, while mainstream CRMs default to requiring UTF-8 without BOM. For example:

• Salesforce Data Loader: Only supports UTF-8 (without BOM); if the file has BOM, it will prompt “File format not supported”.
• HubSpot import tool: If the CSV delimiter is a semicolon (instead of a comma), you must manually specify the delimiter, otherwise fields will be misaligned.

Additionally, delimiters may not be standard commas (e.g., using tabs or spaces), causing errors when opened in Excel and making CRM parsing impossible.

Detailed Explanation of KK-DATA’s CSV/TXT Export Capabilities

In contrast to the above limitations, KK-DATA offers more flexible field selection and better format control during export, enabling data to directly meet the import requirements of mainstream CRMs.

Flexible Field Selection for Export

After completing a screening task in the KK-DATA console, go to the export page. You can check the following fields as needed:

• Phone number (with or without +)
• Country code (ISO numeric code and country name)
• Platform marker (Telegram / WhatsApp / iMessage / RCS)
• Activity status (last active time, e.g., within 7 days / 15 days / 30 days)
• Gender indicator (identified via avatar, Telegram only)
• tgid / wsid (platform unique ID, convenient for linking existing user database)
• Detection timestamp (useful for CRM to record data freshness)

The name and order of each field can be customized, and a sample preview is available before export. Simply align the field names with the CRM import template, and you can generate a standardized file in one click.

Batch Export and Deduplication Guarantee

KK-DATA’s data deduplication warehouse automatically removes duplicates across tasks: even if you filter numbers from different platforms or regions in multiple sessions, duplicates are filtered out during export, avoiding duplicate contacts in CRM. This is especially important for teams that need to accumulate user lists over time—each export guarantees unique numbers, reducing the need for duplicate rule configuration in CRM.

How to Import Screening Results from KK-DATA into CRM – Step-by-Step Guide

The following uses Salesforce and HubSpot as examples to illustrate the standard process for importing KK-DATA export results into CRM.

Step 1: Complete Screening and Proceed to Export

In the KK-DATA App Console, locate the completed task and click the “Export” button.

Step 2: Choose Format and Fields

• Format: CSV (with header row) or TXT (one number per line, no header, suitable for specific broadcast tools) is recommended.
• Fields: At minimum, check “Phone number” and “Country code”; if your CRM has a “Last interaction date” field, it is recommended to check “Last active time”.
• Encoding: Default UTF-8 (without BOM), no additional conversion needed.
• Delimiter: Comma (can be switched to tab in settings).

Step 3: Download File and Verify

After exporting, open the file with a text editor (e.g., VS Code, Notepad++) and check whether the encoding is UTF-8 and commas are properly delimited. It is recommended to test opening with Excel to ensure field alignment.

Step 4: Create Field Mapping in CRM

• Salesforce: Use Data Import Wizard or Data Loader, map CSV columns to corresponding fields of standard objects (e.g., Lead or Contact). Note: Map “Country code” to the Mailing Country field; “Last active time” to a custom date field.
• HubSpot: Upload CSV on the contact import page, select the matching key (phone number is recommended), and the system will suggest field mappings automatically. Manually adjust to ensure country code and platform marker match custom properties.

Step 5: Test with Small Batch, then Full Import

First import 50–100 records to check for no duplicates, no garbled text, then proceed with full import. After import, you can mark the source in CRM (e.g., “From KK-DATA Telegram screening 2025-04”) for later attribution analysis.

Comparison: Differences Between Cow Data and KK-DATA in Export and CRM Integration

The table below compares the two platforms on key dimensions based on common user feedback and publicly available information:

Dimension	Cow Data	KK-DATA
Field richness	Basic number + detection time	Number, country code, platform marker, activity, gender, tgid/wsid, detection time, etc.
Format options	CSV / TXT	CSV / TXT, supports custom field order and delimiter
Encoding compatibility	Some versions GBK or UTF-8 BOM	Default UTF-8 without BOM, compatible with mainstream CRMs
Deduplication capability	Users must deduplicate themselves	Built-in cross-task data deduplication warehouse
CRM field mapping	Missing fields must be manually supplemented	Can be selected in advance according to CRM template, reducing post-processing

Best Practices: Export Format Selection and CRM Import Checklist

Before each data export from the screening platform and import into CRM, it is recommended to verify the following checklist:

• ✅ Confirm CRM-accepted file format: Most SaaS CRMs support CSV UTF-8 (without BOM); HubSpot additionally supports TSV.
• ✅ Check field count: At minimum, include phone number, country code, and platform marker. If CRM supports custom fields, add last active time.
• ✅ Verify phone number format: Does it include the + sign? Is country code separated? It is recommended to enable “International standard format” during export.
• ✅ Test small batch import: Use 50–100 records to test for garbled text, field misalignment, and duplicate triggers.
• ✅ Record import batch: Add a source tag in CRM (e.g., “2025-04-13 Telegram Active”) for later attribution.

If using KK-DATA, most of the above checkpoints are automatically completed through built-in features: default UTF-8, clean numbers, deduplication guarantee. You only need to focus on field mapping and small batch testing.

Frequently Asked Questions

Q: What should I do if Cow Data’s CSV export file has garbled text in CRM?
A: Try opening it with Notepad and saving as UTF-8 encoding (without BOM), or change the delimiter to tab before importing. Some CRMs support specifying encoding; you can select UTF-8 in the import settings.

Q: Can KK-DATA’s TXT export be directly used for WhatsApp broadcasting?
A: Yes. TXT files contain one number per line (without headers), suitable for WhatsApp bulk sending tools. It is recommended to remove non-numeric characters (e.g., spaces, parentheses); KK-DATA exports clean international number formats by default.

Q: How can the “Activity” field from screening results be used in CRM?
A: You can map the activity (last online time) to a “Last interaction date” field in CRM for marketing automation triggers. For example, only send the first outreach to numbers active within 7 days to increase response rates.

Q: Which is more suitable for integrating with Salesforce, KK-DATA or Cow Data?
A: Both can export standard CSV, but KK-DATA offers richer fields (e.g., tgid, gender) and built-in deduplication, reducing duplicate data handling work in Salesforce. It is recommended to compare real-time console features before choosing.

Q: How to avoid importing the same number multiple times into CRM during export?
A: Use KK-DATA’s “Data Deduplication Warehouse” feature to automatically filter already verified numbers before export, ensuring each exported number set is unique. For data already in CRM, it is recommended to set a phone number as the primary key for duplicate detection rules.

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If you wish to learn more about KK-DATA’s screening and export capabilities, you can log in to the App Console to start a trial, or refer to the Complete Documentation. If you have questions about import integration, feel free to contact customer support at @kkdata_cc.