Complete Guide to Exporting US Telegram Data: CSV/TXT Format Selection and CRM Import Best Practices

In overseas marketing, after obtaining high-quality US Telegram user data, how to efficiently export and import it into a CRM system directly determines subsequent outreach efficiency. Many teams hesitate between CSV and TXT export formats after completing Telegram number screening, sometimes even spending multiple times longer on data cleaning due to format mismatches. Using the KK-DATA platform as an example, this article details format selection, operational steps, CRM import tips, and common issues for US Telegram data export, helping you streamline the process from data filtering to customer management in one go.

Why Does the Export Format of US Telegram Data Matter?

The export format is not just a difference in file extension. CSV (Comma-Separated Values) and TXT (plain text) each have their pros and cons, and your CRM system, data cleaning tools, or batch sending scripts impose strict requirements on input format. Choosing the wrong format can lead to:

• Field mapping failure: The CRM cannot automatically recognize multi-column information such as phone numbers, Telegram IDs, activity levels, etc., requiring manual adjustments.
• Encoding errors or garbled text: If a CSV file is not saved as UTF-8, it may appear garbled in the CRM.
• Difficulty in deduplication: Plain TXT files lack unique identifiers (e.g., Telegram ID), making it impossible to efficiently merge duplicate contacts within the CRM.

Therefore, the first step in US Telegram data export is to choose the most suitable format based on your intended use. This directly affects the degree of automation in your lead acquisition process and your team’s efficiency.

What Export Formats Are Supported for US Telegram Data?

The KK-DATA platform provides two standard export formats to meet different scenario needs.

CSV Format: Best for Structured CRM Import

CSV files include complete column headers, with each column corresponding to a field. After completing a Telegram number screening task, the exported CSV may contain the following fields:

• Phone number (with international code, e.g., +1XXXXXXXXXX)
• Telegram username (if available)
• Telegram ID (numeric unique identifier)
• Activity level (days since last active)
• Gender identification (based on AI analysis of profile photo)
• Registration status (registered/unregistered)
• Additional detection results (e.g., wsid, RCS support)

This structured data can be directly mapped to CRM contact fields for batch import. It is recommended for the following scenarios:

• You need to segment users (active/inactive, male/female) and apply tags.
• The CRM supports field mapping and custom attributes.
• You need to deduplicate using Telegram ID or username.

TXT Format: Best for Plain Number Lists or Simple Imports

TXT files contain only one phone number per line, with no additional columns. This format is small, fast to load, and suitable for:

• Needing only a list of numbers without other attributes (e.g., batch adding contacts without caring about activity levels).
• Some lightweight CRMs or bulk messaging tools only accept plain number lists.
• Large data volumes (over 100,000 records) where opening a CSV might be slow—TXT is more lightweight.

However, note that plain TXT cannot carry Telegram IDs, so deduplication relies solely on phone numbers. If numbers have changed or are duplicated, accurate matching is impossible.

How to Export US Telegram Data from the KK-DATA Platform?

The following steps use the KK-DATA console (https://app.kkdata.cc/) as an example. Ensure the task is completed before exporting in order.

Step 1: Complete the Telegram Number Screening Task

First, create a Telegram number screening task in the console. Enter the US numbers you need to detect (you can use the global number generation module to target US number ranges), and set detection types (e.g., Telegram registered, active, gender identification, etc.). After the task finishes, its status changes to “Completed.” Only completed tasks can be exported.

Step 2: Enter the Task Details Page and Choose Export

Click the task name to enter the details page. In the results area, find the “Export” button. Clicking it will open a dialog for you to choose a format:

• CSV: Includes all detected fields by default. You can check the columns you want to export (e.g., only number and activity level).
• TXT: Exports only a list of numbers.

After confirming the fields, click “Confirm Export” to generate the file.

Step 3: Download and Adjust for CRM Import

The downloaded CSV file is UTF-8 encoded and comma separated. Open it directly with UTF-8 encoding, or import it into your CRM (most CRMs support UTF-8). If the CRM requires GBK encoding, you can save it as ANSI in Notepad. It’s recommended to preview a file first to ensure the field order matches the CRM’s expectations.

CSV vs TXT Export Format Comparison: Which Is Better for CRM Import?

Comparison Dimension	CSV (Comma Separated)	TXT (Plain Text)
Number of Fields	Multiple fields (number, TG ID, activity level, gender, etc.)	Single field (number)
CRM Import	Direct field mapping, auto-populate attributes	Only fills the number field; other info must be added manually
Deduplication	Can deduplicate by TG ID and/or number	Can only deduplicate by number
File Size	Larger (contains multiple columns)	Small (numbers only)
Suitable Scenarios	Structured CRM, automated marketing	Minimal imports, batch contact addition

How to Import US Telegram Data CSV Files into Mainstream CRMs?

Whether you use HubSpot, Salesforce, Zoho, or a custom CRM, the steps for importing a CSV are generally similar. Here is a standardized flow:

1. Prepare the CSV file: Ensure it is UTF-8 encoded and the file size does not exceed the CRM’s limit (typically 100,000–500,000 rows). If the database contains over 100,000 rows, consider splitting it into multiple files.
2. Log into the CRM and access the import function: Usually located under “Contacts” or “Import” modules.
3. Upload the CSV file: After selecting the file, the CRM will automatically recognize the column headers. At this point, manually map fields: drag the CSV column (e.g., “Phone Number”) to the CRM’s corresponding “Phone” field, “Activity Level” to a custom field, etc.
4. Set deduplication rules: Most CRMs allow deduplication by phone number or email. It is recommended to choose “deduplicate by phone number” to avoid creating multiple records for the same number. KK-DATA’s data deduplication repository can pre-deduplicate numbers, but secondary prevention within the CRM is still necessary.
5. Add tags: For example, after import, automatically tag contacts as “US TG - January 2025” for future filtering.
6. Preview and import: First preview a few rows to confirm everything is correct, then execute the batch import.

Common Errors and Solutions When Exporting US Telegram Data

In practice, users may encounter the following issues:

• Export failed: The task was not completed, or the network was interrupted. Ensure the task status is “Completed” and refresh the page to retry. If necessary, contact customer support (for format conversion or manual sending).
• CSV garbled: The encoding is not UTF-8. Save it as UTF-8 with BOM or ANSI (depending on your CRM’s requirements) using Notepad or VS Code. When opening in Excel, use “Data → From Text/CSV” to specify the encoding.
• Missing fields: The detection type may not have been checked when creating the screening task. For example, if “Gender identification” was not selected, the exported CSV will lack that column. If you need gender data, recreate the task and check the corresponding option.
• Incorrect number format: Some numbers lack the international code. Ensure the number source used in the screening task already includes the +1 prefix. After export, you can use an Excel formula to prepend it (=“+1”&A2).
• Slow download due to large data volume: Consider splitting the data into multiple CSV files, or switch to TXT format (only numbers) and process in batches.

How to Continue Using Exported Data for US Telegram Marketing?

After successfully exporting and importing into your CRM, the data’s value is far from over. Here are several typical follow-up applications:

• Bulk add to Telegram groups: Use Telegram IDs or usernames to pull users into specific groups via automation tools (not bound to any platform).
• Direct message outreach: Segment active users (activity level ≤ 30 days) and use Telegram direct messaging tools to send promotional messages. Be sure to follow platform rules to avoid spamming.
• Re-filter by activity level: After a period of time, run activity detection again on the same set of numbers (KK-DATA supports setting different activity windows). Remove dormant users to reduce invalid messages.
• Data reuse and deduplication: KK-DATA has a built-in data deduplication repository that automatically deduplicates numbers across tasks. After export, if you need to add new data, first filter it through the deduplication repository to avoid importing duplicates into the CRM.

Properly reusing data and combining it with ongoing detection from the screening platform allows your US Telegram marketing to maintain high precision.

Frequently Asked Questions

Q: What file formats are supported for US Telegram data export?
A: The KK-DATA platform supports CSV and TXT export formats. CSV includes multiple fields (number, TG ID, activity level, gender, etc.) and is suitable for CRM import. TXT contains only a list of numbers and is suitable for simple batch additions.

Q: What should I do if the CSV file appears garbled when importing into the CRM?
A: Ensure the CSV file is UTF-8 encoded (not ANSI). If your CRM only supports GBK, first save it as ANSI in Notepad. Also check that the field delimiter is a comma and that the column names match the CRM’s fields.

Q: How can I export only active US Telegram users?
A: In the screening task parameters, set an “activity window” (e.g., 7 days, 15 days, 30 days). After the task is completed, the export will automatically include the activity level field. After exporting the CSV, you can filter by that field to select active users.

Q: Is there a limit on the amount of data that can be exported at one time?
A: There is no limit on the number of records for a single export, but it’s recommended that a single CSV file not exceed 100,000 rows to avoid slowness when opening. If the data volume is large, split it into multiple files or use the TXT format.

Q: Can the exported data be directly used for automatic CRM entry?
A: Yes. Most CRMs support CSV import with field mapping. It’s recommended to import a small test batch first to ensure the phone number field is correctly recognized (including the international code +1). If the CRM requires a specific format, you can preprocess in Excel.

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Now get started with your US Telegram data export process. Log into the console, choose your format, and efficiently import precise US Telegram user data into your CRM to truly close the lead acquisition loop.

👉 Log into the console to start number screening
Contact customer service for assistance: https://t.me/kkdata_robot
Website: https://kkdata.cc/ | Documentation: https://docs.kkdata.cc/